All of these lists were just separate OneNote pages with each action as a bullet point, sometimes including a few comments. Every week I would organize actions from the backlog list to a Today and This Week list in OneNote, and when processing the daily collaboration flow, when necessary I moved items to a Waiting For list in OneNote. Process in Inbox and turn everything into either reference info (which I archived in Outlook or Copied to OneNote) or into an action in my Backlog list (which was just a bullet list in a Backlog OneNote page). After a few weeks I found a couple of great articles on how to use Microsoft Outlook and OneNote for GTD and then it started to work for me. There was one advantage - the ability to turn an e-mail into a task with just a right-click - but the lack of good access to the Outlook Tasks on other devices particularly my phone quickly killed this idea. So initially I started using Outlook Task capturing actions. If you want to know more about GTD I can recommend GTD in 15 minutes - A Pragmatic Guide to Getting Things Done and of course David Allan’s book Getting Things Done: The Art of Stress-Free Productivity book.ĭavid Allan writes his book without any preference to tools, and his examples are all centered around paper based folders and notebooks, I obviously wanted a more digital approach for my implementation. After reading an abstract of the book by David Allan, I was totally hooked on the potential that this approach could have on my daily work pattern. I started using GTD back in early 2012 when I stumbled over a reference to the book, while looking for a better approach to e-mail inbox management.

In this post I will relate my experiences with tools to support my personal Getting Things Done (GTD) system.

Wunderlist outlook